Kaltura – MediaSpace

MediaSpace is a media hosting and sharing platform internal to the University that enables staff to upload, create/curate media content. Collaborate with colleagues, create playlists, share and distribute your media across the entire University.

With the assistance from Learning Environments, you can set up Faculty wide collections and enable privacy settings for a wider reach.

Kaltura is integrated with our Canvas Learning Management System and as such media content stored in MediaSpace can also be accessed, managed and embedded in subjects. Relevant information and instructions related to Kaltura links in Canvas can be found here:

This guide provides an overview of how to:

  • Login to MediaSpace
  • Access My Media on MediaSpace
  • Add media content to My Media
  • Kaltura Support Guides for add media options
  • Change media owners and add collaborators
  • Access My Channels on MediaSpace
  • Create private channels via My Channels
  • Overview of privacy setting options for channels
  • Create channel playlist
  • Add users to a channel and manage media collaboration settings
  • Set up Faculty Collections

Login to MediaSpace

Go to MediaSpace (mediaspace.unimelb.edu.au) and login with your University of Melbourne credentials (SSO).

  1. Click Guest on the top right and select Login from the dropdown menu.
    Login to MediaSpace
    Figure 1 – Login to MediaSpace
  2. Select Single Sign On (SSO) option and enter your Username and Password.
  3. Click Login.

Access My Media on MediaSpace

My Media is the area in which you can build and manage your media content repository in MediaSpace. From here you can:

  • View media
  • Edit, delete and share media
  • Request Captions (Kaltura – Captions and Transcripts for media)
  • Publish media
  • Create your personal and ‘watch later’ playlists
  1. Click your User Name in MediaSpace and select My Media from the dropdown menu.
    Access My Media
    Figure 2 – Access My Media
  2. My Media page displays. If you have uploaded media, or if you have been added as a collaborator on media, media shows on this page. If you have not uploaded any media, go to Add media content to My Media.
My Media page
Figure 3 – My Media page

Add media content to My Media

Add new media to My Media via Media Upload, Express Capture, YouTube, Kaltura Capture and Video Quiz. There are several ways to upload media into My Media, including the upload from your desktop which is outlined in this guide. For other upload option, please refer to the relevant Kaltura Support Guides for add media options below.

  1. Click +ADD NEW on the top right in MediaSpace. Select Media Upload if you wish to upload media files from your desktop. For other upload option please refer to the relevant Kaltura Support Guides.
    Add new media using Media Upload
    Figure 4 – Add new media using Media Upload
  2. Either Drag & Drop a file or click +Choose a file to upload. Follow the prompts. The upload commences immediately once the desired file was dropped or selected. The upload process may take a few moments, depending on the size of the file.
 Upload Media - drag and drop a file or choose a file to upload
Figure 5 – Upload Media – drag & drop a file or choose a file to upload
  1. Fill out details of the uploaded media. This includes choosing the appropriate copyrights and selecting the checkbox to agree to terms and conditions (a declaration of the Intellectual Property rights). You will notice that each field has a brief description to help you complete the information.

     Fill out details of uploaded media
    Figure 6 – Fill out details of uploaded media

    Required fields are indicated as such. Once completed, click Save to secure the entered information.

    For copyright information please refer to copyright.unimelb.edu.au.

    Note: The Publishing Status remains as ‘Private’ until all required fields are completed and saved. The upload process also needs to be completed for the ‘Published’ option to be enabled.

    Tip! Although not required, we recommend entering Tags to help identify your media item. Writing a Description can support viewers to make a more informed decision.

  2. To go to the uploaded media, click Go To Media. To go back to your My Media page, click Go To My Media.

Kaltura Support Guides for add media options

Media upload optionKaltura Support Guide

Media Upload: Upload Media from your desktop

https://knowledge.kaltura.com/help/upload-media-from-your-desktop

Express Capture: Enable recording content directly from your browser

https://knowledge.kaltura.com/help/kaltura-express-capture

YouTube: Add media from YouTube

https://knowledge.kaltura.com/help/youtube-entries

Kaltura Capture: Enable easy video creation from your desktop

https://knowledge.kaltura.com/help/kaltura-capture-overview

Video Quiz: Create Kaltura Video Quiz

https://knowledge.kaltura.com/help/kaltura-video-quiz

Change media owners and add collaborators

As Media owner you can change ownership and may add collaborators. Collaborators can be individual people or groups of subject students, subject staff and faculty staff.

Note: Any media you originally uploaded remains in your ‘My Media’ page, even if you have changed ownership.

The types of collaborators and their permissions are as follows:

TypeCan doCan’t do

Co-Editor

  • Edit the entry details and metadata
  • Trim media
  • Replace media
  • Edit captions
  • Edit chapters
  • Edit slides
  • View analytics page for the media they co-edit
  • Delete media
  • Download media
  • Add new Co-Editors
  • Add new Co-Publishers

Co-Publisher

  • Publish media to their entitled categories or channels, if enabled by administrator.
  • Select groups that may be assigned as co-editors/publishers for an entry, if enabled by administrator.
  • Download media

Co-Viewer

  • View media
  • Edit
  • Download media
  • View unlisted entries, unless set up as Co-Publisher or Co-Editors of that entry.
  1. Go to My Media page. To access Edit Media page, choose one of the following methods:

Option A:  Click the pencil icon next to the desired media.

Option B:  Click on the thumbnail or title of the desired media, then choose Edit from the Actions drop down menu.

Access Edit page via option A or option B
Figure 7 – Access Edit page via Option A or Option B
Action drop down menu via option B
Figure 8 – Actions drop down menu via Option B
  1. Click the Collaboration tab on the Edit Media page.
Collaboration tab
Figure 9 – Collaboration tab
  1. Click Change media owner. The Change Media Owner window displays.
  2. Enter the user or group name or ID for the new owner. You can add users/groups that are available on the site and can use the auto-complete function (from 3rd letter and on).
  3. Note: Groups are pre-created based on subject students, subject staff and faculty staff. Additional groups can be created. Please raise Service Now with Learning Environments.

  4. Click Save.
    Change Media Owner window
    Figure 10 – Change Media Owner window
  5. Click +Add Collaborator. The Add Collaborator window displays.
  6. Enter the user or group name or ID for the collaborator. You can add users/groups that are available on the site and you can use the auto-complete function (from 3rd letter and on).
  7. Select the type(s) of permissions for the collaborator you are adding to the media entry.
  8. Click Add.
Add a Collaborator window
Figure 11 – Add a Collaborator window
  1. To view the collaborators’ permissions click View all Permissions and select the type of collaborator.
View all collaborators permissions
Figure 12 – View all collaborators permissions
  1. Click the pencil icon to update permissions or click the cross icon to remove user as Collaborator.

Access My Channels on MediaSpace

My Channels is the area in which you can:

Channels are for the purposes of curating media pertaining to campaigns, projects, processes or thematic areas. Thematic collections rather than organisational collections are preferred, unless that is the specific curatorial purpose of the channel.

By default, channels are ‘Private’, however you have the option to add users to share, collaborate and moderate. Additional settings can be made available. Refer to Overview of Channels.

  1. Click User Name and select My Channels from the dropdown menu
    Access My Channels
    Figure 13 – Access My Channels

Create private channels via My Channels

Create channels to collect related media content and set up playlists. By default, channels are ‘Private’, however you have the option to add users to share, collaborate and moderate. Additional settings can be made available. Refer to Overview of Channels.

  1. Access My Channels.
  2. On the My Channel page, click +Create Channel. The Create a New Channel page displays.
  3. On the Create a New Channel page, enter details for:

    Name: Enter the channel name to display on the Channels page.
    Description: Enter a summary of the channel content to display on the My Channels page.
    Tags: Enter a descriptive tag to use in searches.
    Privacy: Defaults to ‘Private’. If you wish to explore other settings refer to Overview of privacy setting options for channels.
    Options: Optional.

Create a New Channel page
Figure 14 – Create a New Channel page
  1. Click Save. This saves the information entered and the Edit page displays. On the Edit page, you can continue to set up channel playlists and add users by clicking on the relevant tab. Or come back to it later. To return to My Channels, click Back to Channel.
Edit channel page, channel information successfully saved
Figure 15 – Edit channel page, channel information successfully saved

Overview of privacy setting options for channels

By default, the privacy setting for channels is ‘Private’. Members invited to the channel can then view media content and participate. If you wish to enable a different privacy setting to one of the following, please raise a Service Now with Learning Environments.

Privacy SettingDescription

Open

Membership is open, and non-members* can view content and participate.

Restricted

Non-members* can view content, but users must be invited to participate.

Shared Repository

Membership is by invitation only. Members can publish content from this channel to any other channel according to their entitlements.

Public

Anyone can view content (including anonymous not logged-in users). Only channel members can contribute content according to their publishing entitlements.

*Non-members still require Unimelb credentials.

Create channel playlist

When creating a playlist for your channel, please ensure to do so from within the channel.

There are two options to create a playlist.

Option A:

  1. Access My Channels.
  2. Hover your mouse over the channel thumbnail and click the pencil icon in the bottom right corner. The Edit Channel page displays.
  3. Click the Playlist tab on the Edit Channel page.
  4. Click +Create Channel Playlist.

Option B:

  1. Access My Channels.
  2. Click the channel thumbnail.
  3. Click the Channel Actions menu (hamburger icon) on the top right.
  4. Select +Create channel playlist.
Channel Actions menu - Create channel playlist
Figure 16 – Channel Actions menu – Create channel playlist
  1. On the Create Playlist window, enter details for Title (required), Description and Tags.
    1. Create Playlist
      Figure 17 – Create Playlist
  2. Click Add. The Edit Playlist page displays. From here you can continue to add media content to your playlist. Or come back to it later. To return back to the Edit Channel page, click Cancel on the top right.
Edit playlist page
Figure 18 – Edit playlist page

Add media content to an existing playlist

When adding media content to an existing playlist, please ensure to do so from within the channel.

  1. Access My Channels.
  2. Hover your mouse over the channel thumbnail and click the pencil icon in the bottom right corner. The Edit Channel page opens.
  3. Click the Playlist tab on the Edit page.
  4. Click the pencil icon associated with a playlist.
Access Playlists on the Edit Channel page
Figure 19 – Access Playlists on the Edit Channel page
  1. Click Add to Playlist. The Add Items to Your Playlist column appears, showing media content as stored in My Media.
  2. Click the + button to add one or multiple media. Selected items appear in the Playlist column. The +button turns into a tick button.
  3. In the Playlist column, you can drag and drop items to move their position.
  4. ClickSave.
Add media content to playlist
Figure 20 – Add media content to playlist

Note: Saving a playlist will auto-generate a channel thumbnail. You can upload a thumbnail of your choice via the Channel Actions menu (hamburger icon).

Channel Actions menu - Upload Thumbnail
Figure 21 – Channel Actions menu – Upload Thumbnail

Add users to a channel and manage media collaboration settings

As media owner, you can add users to an existing channel. Users can be individual people or groups of subject students, subject staff and faculty staff. Channel permission levels are associated with each role, which apply to the media within the channel.

You can manage co-editing and co-publishing permissions for each role via the Collaboration tab. This drives whether a channel user has permission to view, co-edit and/or co-publish channel media content from the users “My Media” area. By default, users added as Manager to the channel, will be able to access channel content from their “My Media” area.

The table below outlines the permission levels associated with each role.

Channel Role

(User tab)

Channel Permission

(User tab)

Media Collaboration Permission default

(Collaboration tab)

Member

  • View channel content only

Default: Inactive. Means Member cannot view, co-edit and/or co-publish via My Media.

Contributor

  • View channel content
  • Add media to the channel

Default: Inactive. Means Contributor cannot view, co-edit and/or co-publish via My Media.

Moderator

  • View channel content
  • Add media to the channel
  • Moderate channel content

Default: Inactive. Means Moderator cannot view, co-edit and/or co-publish via My Media.

Manager

  • View channel content
  • Add media to the channel
  • Moderate channel content
  • Manage the channel (delegate managerial rights   to additional users)

Default: Active. Means Manager can view, co-edit and/or co-publish via My Media.

  1. Access My Channels.
  2. Hover your mouse over the channel thumbnail and click the pencil icon in the bottom right corner. The Edit Channel page opens.
  3. Click the Users tab. You will see the media owner details and if added already, you may see users.
  4. Click +Add Users to look up users or groups by name or ID.
Channel user overview
Figure 22 – Channel user overview
  1. Enter the user or group name or ID for the user(s). You can add users/groups that are available on the site and you can use the auto-complete function (from 3rd letter and on).
    Note: Groups are pre-created based on subject students, subject staff and faculty staff. Additional groups can be created. Please raise Service Now with Learning Environments.
  2. Select the type(s) of permissions for the user(s) you are adding to the media entry.
    Note: You can modify channel user’s permissions when needed and download CSV list of channel users.
  3. Click Add. The Edit Channel page displays.
    Add Users to channel
    Figure 23 – Add Users to channel
  4. To view channel user permissions click View all Permissions and select the type of user.
View all channel users roles (channel permissions)
Figure 24 – View all channel user roles (channel permissions)
  1. Click the pencil icon in the Actions column to update permissions or click the cross icon to remove user. The key icon allows you to make a user the owner.
  2. Click the download icon to export channel user list into CSV file.
  3. If you wish to review and/or change the collaboration permission for each role, click the Collaboration tab. The global settings will be enabled.
    Review and or change collaboration permissions for each role
    Figure 25 – Review and/or change collaboration permissions for each role

  1. Uncheck the tick box in User global settings to add or remove Roles and Permissions.
  2. Click Submit. Collaboration settings will be updated.

Set up Faculty Collections

Faculty collections are easy to find media collections that are made available from the Media Space homepage through the main menu. Faculty collections are a great way to highlight interesting or useful content from your faculty.

If you wish to set up Faculty Collections, please raise a Service Now with Learning Environments.

This guide was last updated 22 Sep 2020.
Please report any errors or omissions in this guide by submitting an LMS support request.

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