Auditor role in Canvas

The Auditor role is our name for Canvas' Observer role. It is ideal for people who are wanting to view the content of a subject or monitor the progress of a student. The role is unable to participate through assignments or discussion, etc.

Use cases for the Auditor role include:

• Providing  mentor access to a Canvas subject which their mentee is enrolled in for guidance
• Allowing guest instructors from a different Faculty read-only access for collaboration purposes.

Description

The Auditor is a custom-designed role in the University of Melbourne's Canvas LMS. Its purpose is to grant eligible users read-only access (student level) to a subject in Canvas.

Staff Auditor

Refers to a University of Melbourne staff member who may be required to audit the content of a subject for quality control purposes without necessarily needing to make any edits.

Student Auditor

Refers to students who may be interested in viewing the content of a subject without needing to enrol or seek credit.

Auditors cannot participate in any subject activities, ie contribute to discussion forums or submit assessments, and therefore cannot seek credit if they enrol in a subject as an Auditor.

Process

Users requesting Auditor access to a subject in Canvas must have written permission from the Subject Coordinator (refer to handbook) or the Faculty LMS Representative.

The written permission needs to state that the user is not officially enrolling in the subject in StudentOne and will not be seeking credit as an Auditor.

The request and written approval need to be sent to the Learning Environments team by the Subject Coordinator to be processed.