Subject publication and auto-publish management

Subjects in the LMS are automatically published in time for standard and non-standard teaching periods. This guide explains the auto-publish process, exclusions, opt-outs, and how to manually publish or unpublish your subject.

How are subjects published in the LMS?

Subjects are automatically published in the LMS 10 calendar days at 10am before the recorded start date in StudentOne. This is across all standard and non-standard teaching periods.

Pre-publication notification emails are sent to Subject Coordinators and Instructors 17 calendar days before the subject start date, which lists eligible subjects and scheduled publication dates. Post-publication notification emails are sent once subjects are published in the LMS as confirmation.

LMS Faculty Representatives have access to the Auto Publish tool, which offers flexibility to opt-out subjects from auto-publishing in bulk and as requested by Subject Coordinators.

Excluded subjects

The following subjects are excluded from the auto-publish process and must be published manually by the Subject Coordinator where needed:

  • Merge subjects (for example, MERGE_2026_404)
  • Communities (for example, COM_COM_654321)
  • Playpens, Blueprints, Special Courses, Course Groups (for example, CRS_99BR)

Standard subjects may also be excluded from auto-publishing if they have:

  • A processed opt-out
  • No staff enrolments
  • No student enrolments
  • A “concluded” status
  • A missing start date in StudentOne

Important: Start date must be in StudentOne. Do not change start dates in the LMS

For instructions on publishing subjects, please refer to the publish and unpublish section below.

Opt-out of subject auto-publication

Subjects listed on the pre-publication notification email can be removed from the auto-publication process via the Auto Publish tool.

Please advise your LMS Faculty Representative if you wish to opt-out one or multiple subjects. Please provide them with the full LMS subject code (for example, UNIB_2026_SM1) for each subject you wish to opt-out from the auto-publication process.

Important note:

  • Subjects should be opted-out within 7 calendar days of receiving the pre-publication notification email and the scheduled publication date.
  • Opt-outs are reversible and LMS Faculty Representatives can re-instate auto-publishing for opted-out subjects.
  • Subject Coordinators may manually publish subjects that were opted-out.
  • If the subject did not get opted-out in time, Subject Coordinators can still manually unpublish.

To prepare for subject publication, we recommend Subject Coordinators to use the building and launching your LMS subject checklist.

Manually publish and unpublish subjects

You may find published and unpublished subjects on your LMS Dashboard and via the Subjects tile in the left-hand Global Navigation list. This opens up a panel which displays all – published and unpublished – subjects.

  • You can publish subjects on the Dashboard. Click the Publish button on the subject card.

    Screenshot of the LMS Dashboard. Under the Unpublished Subjects heading there are three subject tiles with the Publish button on the top-left of each.

    Note: You cannot unpublish subjects on the Dashboard.

    1. Open the Subject in the LMS.
    2. Click on Home in the Subject Navigation menu.
      The Subject Status option display on the top right of the page.
    3. Click Publish or Unpublish.

    Screenshot of a subject home page. On the left-hand side is the subject navigation with Home selected. On the right, the Subject Status dropdown is highlighted with options to Publish and Unpublish.

    Note: Subjects with activity (for example, grades) cannot be unpublished.

Communication for students

Students may be aware that their enroled subjects become available 10 working days before the start date. However, it is recommended that teaching staff post a welcome announcement advising students that their subject is available in the LMS.

Supporting resources

This guide was last updated 13 Jan 2026.

Submit an LMS support request for further assistance or to report any errors or omissions in this guide.