Subject merge

The Subject Merge tool has been developed for cases where teaching staff wish to use a single LMS subject site to teach multiple student cohorts. Rather than maintaining multiple LMS sites, a ‘merge’ subject site is created and the 'child' subjects/enrolments are then added to it.

Request a subject merge

To request for a merged subject, please contact your LMS Faculty Representative.

It is important to note that as soon as there is any recorded student participation in a merged subject, it cannot be unmerged.

Managing your merged subjects

Enrolments

Once a subject is merged, student enrolments are automatically transferred from the respective child subjects to the merged subject.

Staff who are enrolled as Subject Coordinators are added into the merged subject with Instructor roles. This is because the role of Subject Coordinator is populated by StudentOne and cannot be linked with Subject Merge.

Notify students

On completion of merging a subject, teaching staff are advised to use an LMS announcement to communicate the following to students:

• The new Merge Subject name and the child subject IDs
• Timetabled classes will not flow through to merged subjects (affects students’ Canvas Calendar)

Set up Lecture Capture (EchoVideo)

If Lecture Capture is to be utilised, the EchoVideo link must be manually created by teaching staff.

Please note that Lecture Capture will list the recordings for the merge subject under the subject code for the child subjects so you will need to set up Lecture Capture to link to one of those subjects.

For more detailed information, see Configure the Lecture Capture link.

Use Sections to manage assessments for cohorts

Merged subjects are particularly beneficial where learning content is the same or similar with minor variations; a subject may have the same/similar learning content but varying assessment tasks for each cohort. Assessment tasks can be setup to be shown to relevant cohorts through the use of Sections.

Publish and unpublish

Merged subjects are excluded from being automatically published and must be made available to students by teaching or admin staff.