Grade Centre - Smart Views

Smart Views are specific sub-set views of the Grade Centre based on a variety of criteria, including grading periods, category and performance. Once created and saved, Smart Views listed as favourites become an item on the Grade Centre list in the Control Panel. Users can toggle back and forth between the Full Grade Centre view, Smart Views, and Grading Periods. Any Smart View can be saved as the default view of the Grade Centre.

There are five different types of Smart Views:

  • Subject Group allows staff to view one or more groups which have been created within the subject or community.
  • Performance allows staff to view specific students based on performance on a single item that appears in the Grade Centre.
  • User allows staff to view individual students.
  • Category and Status allows view of columns by their category and status.
  • Custom allows staff to build a query based on user criteria. This is a combination of the other types of smart views.

Creating Smart Views

Create a Group Smart View (using the Groups tool)

Group Smart Views can be created when the group is created (by selecting the Smart View option) or any time afterwards via the Groups tool or Grade Centre. For information on creating groups see the Groups guide.

Note: the instructions below refer to creating Smart Views after the groups have already been created.

  1. Open Control Panel >> Users and Groups >> Groups.
  2. Click the checkbox to the left of each group to have a Smart View created.
  3. Select Bulk Actions >> Create Smart View for Group.
  4. A success message will appear at the top of the page.
Selecting from predefined groups
Selecting from predefined groups

Create a Group Smart View (using the Grade Centre)

  1. Open the Full Grade Centre and select Manage >> Smart Views.
  2. Click Create Smart View.
  3. Enter a Name and Description.
    Note: The description is optional but will appear on the Manage Smart Views page. This assists other teaching staff to identify the purpose of the Smart View and may help to prevent duplicates.
  4. Tick Add as Favourite if desired. This action puts a star next to the Smart View name for higher visibility when selecting, and adds a link to this Smart View in the Grade Centre section of the Control Panel.
  5. Under Type of View, select the Subject Group radio button.
  6. Under Select Criteria, choose the groups to be included in the Smart View. Use Ctrl-click to select multiple groups, or Shift-click to select a range of groups.
  7. Filter Results by picking the columns to display in the results from the drop-down menu. Multiple columns can be selected by pressing Ctrl + clicking the desired columns.
    The following choices are possible:
    • All columns
    • None (Show user information only)
    • All columns shown to users
    • All columns hidden from users
    • Selected columns only (select the desired columns from the selection list or list of columns).
    • Selected categories only (select the desired categories from the list of categories)
    • Selected grading periods only (The University of Melbourne does not use grading periods so this option is not recommended.)
    • Note, some options allow "Include Hidden User Information"; these are columns that have been hidden from staff in the Grade Centre.
  8. Click Submit.

Create a Performance Smart View

  1. Open the Full Grade Centre and select Manage >> Smart Views.
  2. Click Create Smart View.
  3. Enter a Name and Description.
    Note: The description is optional but will appear on the Manage Smart Views page. This assists other teaching staff identify the purpose of the Smart View and may help to prevent duplicates.
  4. Tick Add as Favourite if desired (this action puts a star next to the Smart View name for higher visibility when selecting and adds this Smart View to the list of Grade Centre options listed under the Control Panel).
  5. Under Type of View, select the Performance radio button.
  6. Under Select Criteria, choose the criteria to construct the Smart View (e.g. Grade on Quiz 2 (score) greater than or equal to 80).
  7. Filter Results by picking the columns to display in the results from the drop-down menu. Multiple columns can be selected by pressing Ctrl + clicking the desired columns.
    The following choices are possible:
    • All columns
    • None (Show user information only)
    • All columns shown to users
    • All columns hidden from users
    • Selected columns only (select the desired columns from the list of columns).
    • Selected categories only (select the desired categories from the list of categories)
    • Selected grading periods only (The University of Melbourne does not use grading periods so this option is not recommended.)
    • Note, some options allow "Include Hidden User Information"; these are columns that have been hidden from staff in the Grade Centre.
  8. Click Submit.

Create a User Smart View

  1. Open the Full Grade Centre and select Manage >> Smart Views.
  2. Click Create Smart View.
  3. Enter a Name and Description.
    Note: The description is optional but will appear on the Manage Smart Views page. This assists other teaching staff identify the purpose of the Smart View and may help to prevent duplicates.
  4. Tick Add as Favourite if desired (this action puts a star next to the Smart View name for higher visibility when selecting and adds this Smart View to the list of Grade Centre options listed under the Control Panel).
  5. Under Type of View, select the User radio button.
  6. Under Select Criteria, choose the users to be included in the Smart View. Use Ctrl-click to select multiple users, or Shift-click to select a range of user.
  7. Filter Results by picking the columns to display in the results from the drop-down menu. Multiple columns can be selected by pressing Ctrl + clicking the desired columns.
    The following choices are possible:
    • All columns
    • None (Show user information only)
    • All columns shown to users
    • All columns hidden from users
    • Selected columns only (select the desired columns from the list of columns).
    • Selected categories only (select the desired categories from the list of categories)
    • Selected grading periods only (The University of Melbourne does not use grading periods so this option is not recommended.)
    • Note, some options allow "Include Hidden User Information"; these are columns that have been hidden from staff in the Grade Centre.
  8. Click Submit.

Create a Category and Status Smart View

  1. Open the Full Grade Centre and select Manage >> Smart Views.
  2. Click Create Smart View.
  3. Enter a Name and Description.
    Note: The description is optional but will appear on the Manage Smart Views page. This assists other teaching staff identify the purpose of the Smart View and may help to prevent duplicates.
  4. Tick Add as Favourite if desired (this action puts a star next to the Smart View name for higher visibility when selecting and adds this Smart View to the list of Grade Centre options listed under the Control Panel).
  5. Under Type of View, select the Category and Status radio button.
  6. Under Select Criteria, choose the category (e.g. assignment, test, discussion) and users to be included. If using Selected Users or Selected groups, use Ctrl-click to select multiple users/groups, or Shift-click to select a range of users/groups.
  7. Filter Results by picking the columns to display in the results from the drop-down menu. Multiple columns can be selected by pressing Ctrl + clicking the desired columns.
    The following choices are possible:
    • All Statuses
    • Completed
    • Edited Manually
    • Exempt
    • In Progress
    • Needs Grading
    • Not Attempted
  8. Click Submit.

Create a Custom Smart View

  1. Open the Full Grade Centre and select Manage >> Smart Views.
  2. Click Create Smart View.
  3. Enter a Name and Description.
    Note: The description is optional but will appear on the Manage Smart Views page. This assists other teaching staff identify the purpose of the Smart View and may help to prevent duplicates.
  4. Tick Add as Favourite if desired (this action puts a star next to the Smart View name for higher visibility when selecting and adds this Smart View to the list of Grade Centre options listed under the Control Panel).
  5. Under Type of View, select the Custom radio button.
  6. Under Select Criteria, choose the appropriate criteria and condition to construct the Smart View (e.g. Grade on Quiz 1 (score) greater than or equal to 80).
    Note: To add a second criterion, click Add User Criteria, and make additional selections. The newly added Criteria can be deleted when it’s not required. By default, the specified criteria are added as AND statements which mean, all criteria must be met for the Smart View to include the item.
  7. The query formula can be edited as desired in the Formula Editor box. To edit the formula manually, click Manually Edit and enter a new formula.
  8. Filter Results by picking the columns to display in the results from the drop-down menu. Multiple columns can be selected by pressing Ctrl + clicking the desired columns.
    The following choices are possible:
    • All columns
    • None (Show user information only)
    • All columns shown to users
    • All columns hidden from users
    • Selected columns only (select the desired columns from the list of columns).
    • Selected categories only (select the desired categories from the list of categories)
    • Selected grading periods only (The University of Melbourne does not use grading periods so this option is not recommended.)
    • Note, some options allow "Include Hidden User Information"; these are columns that have been hidden from staff in the Grade Centre.
  9. Click Submit.

Using Smart Views

Once a Smart View has been created, it can be used by any member of the teaching staff who is involved with the subject. When a Smart View is in use, the data downloaded from the Grade Centre includes only the students defined by the filters created in the Smart View. This is useful for staff wanting to obtain an offline grade record for all students within a specific tutorial.

Access favourite Smart Views from the Control Panel

  1. In the Control Panel click Grade Centre to expand menu (if not already expanded).
  2. Click the name of the desired Smart View from the list offered.
Selecting the Smart View from the Grade Centre section in the Control Panel
Selecting the Smart View from the Grade Centre section in the Control Panel

Note: Only Smart Views listed as favourites may be selected with this method.

Access all Smart Views from the Grade Centre

  1. In the Full Grade Centre click Filter.
  2. An additional tool bar will appear which includes Current View, Category and Status.
Selecting a Smart View from the Grade Centre filters option.
Selecting a Smart View from the Grade Centre filters option
  1. From Current View select the desired Smart View from the list offered.
  2. If desired, you can click the Set current view as default button if you wish this Smart View to become the default view. If you are one of multiple staff using this subject, please be aware that changing the default view will impact on all staff viewing the Grade Centre.
  3. Click Filter again to hide the additional tool bar.

This guide was last updated 29 Aug 2018.
Report any errors or omissions in this guide to lms-guides@lists.unimelb.edu.au

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