Subject availability

Staff enrolled as Subject Coordinators or Community Leaders can edit the availability of their LMS space, as well as the content within it, at any time using the following options.

An alternative to making the entire subject available or unavailable to students is to choose what content is visible within the subject. Staff can decide which pages in the Subject Menu should be available, as well as set rules around individual content items.

Automatic updates at start of semester

In preparation for the start of semester, many subjects in the LMS are automatically made available or unavailable to students at an appropriate time. This applies only to standard subjects such as SM1, SM2 and YRL (year-long) subject codes. All communities and other subjects must be made available or unavailable by staff at the appropriate time as required.

Dates where this automatic change take place are communicated and published on various sources including the LMS Notices page, Learning Environments News and within the LMS System Announcements module.

Make a subject or community available or unavailable

  1. Log in to the LMS and navigate to your subject or community
  2. In the Control Panel, click on Customisation, then Properties
  3. Under the heading "Set Availability", change Make Subject Available to Yes or No
  4. Click Submit
Update the availability of your subject or community any time under Control Panel > Customisation > Properties
Update the availability of your subject or community any time under Control Panel > Customisation > Properties

An icon appears on the top right of any Content page in the subject or community to indicate whether the subject/community is available or not.

Lock icon indicates whether subject or community is available to users

Availability of pages in the subject menu

Using the Show/Hide Link setting for any link in the subject menu, you can choose which pages are visible to students.

  1. Hover over the menu item and click on the dropdown arrow.
  2. Click on Hide Link or Show Link from the menu that displays.
Use the Show/Hide Link setting for any link in the subject menu
Use the Show/Hide Link setting for any link in the subject menu

A cross-through icon will display against all menu items that are hidden from students.

These pages have been hidden from students
These pages have been hidden from students

Availability of content items within a page

While editing most content items in the LMS the Standard Options section will be shown at the bottom of the screen.

You can use the Permit Users to View this Content = No setting, to control which items on a page are visible to students.

The Standard Options section is available in most editable items
The Standard Options section is available in most editable items

Additionally, a date and time can be applied to automatically show or hide contents in the future by selecting the checkmark next to the corresponding setting under Select Date and Time Restrictions and supplying a date and time value.

Content items can be hidden until (or after) a certain date and time
Content items can be hidden until (or after) a certain date and time
Availability information is shown to staff. Students will not see the content until the applicable time has passed.
Availability information is shown to staff. Students will not see the content until the applicable time has passed.

This guide was last updated 12 Feb 2019.
Please report any errors or omissions in this guide by submitting an LMS support request.

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