Student management

Management of students is different for subjects and communities.

Subject management

Students are added to an LMS subject via an automatic feed from the student central system (StudentOne). Staff cannot manually enrol students into a subject.

To grant a student auditor access to your subject, please submit a support request, including full name and username of the student to be added

Community management

Students in a community are known as participants. Staff may also have a participant role in a community.

Staff can request that individual participants be added to their community by submitting a support request.

If your community will require frequent enrolment changes, please discuss your needs with us by submitting a support request.

Community merge

If you require all students in a subject, or several subjects to have access to a community, you can request the community merge feature. Community merge automatically brings students from the requested subjects into the community. As the enrolment in the linked subject increases, these people automatically get access to the community. To organise a merge of subject enrolments into your community, submit a support request.

Note: Subjects may be community merged to communities, but communities may not be merged to subjects or other communities.

Student/Participant Lists

All LMS users in a subject are displayed under: Control Panel >> Users and Groups >> Users. This list can be sorted in different ways by clicking on any heading and has a ‘Show All’ button at the bottom to see all users. It can be highlighted, then copied and pasted to another document.

Enrolment List

All students in a subject are displayed under Control Panel >> Users and Groups >> Enrolment List. This list will show all students that are currently enrolled in a subject and can be sorted according to surname, given name, email and username. The list can be printed on the webpage and exported in a .csv format. The export includes student ID, surname, given name, email and username. The Export and Print functions are at the top of the enrolment list page.

Enrolment List banner
Enrolment List banner

Student Lists from Grade Centre

Teaching staff are also able to view, copy or download a list of student users in their subject through the Grade Centre.

A quick way to obtain a current student count in a subject is via the following steps:

  1. Go to: Control Panel >> Grade Centre >> Full Grade Centre.
  2. Click the check box ‘select all’ in the Grade Centre headings area to select all students in Grade Centre.
  3. Scroll down the list and uncheck any staff student preview accounts, sv.accounts or PreviewUser.
  4. The number at the bottom next to selected rows indicates how many students are in the subject.
A total number of all checked boxes will appear next to the words 'Selected Rows' in the bottom right of the Grade Centre grid.
A total number of all checked boxes will appear next to the words 'Selected Rows' on the bottom left of the Grade Centre grid.

To download a file with all current enrolments from the Grade Centre follow these steps:

  1. Go to: Control Panel >> Grade Centre >> Full Grade Centre.
  2. On the top right click: Work Offline >> Download.
  3. Under: Data >> Select Data to Download, choose User Information Only.
  4. Leave the rest of the options as default and click Submit.
  5. Click the Download button and save the Excel file to the desired location on your computer.

The Excel file will contain: last Name, given name, username, student ID, last access and availability.

Notes: Students who do not appear in the list may have an enrolment problem and should be directed to Stop 1.

A full list of all staff and student users is available under Control Panel >> Users and Groups >> Users.

Enrolment Changes

Teaching staff are able to see enrolment changes for the past 7 days, 30 days, or since the date the subject was created.

  1. Select Control Panel >> Users and Groups >> Enrolment Changes.
  2. By default the enrolment changes displayed are for the Past 7 days. At the top right are options for Past 30 days and All. The list may be sorted by clicking a column heading.
  3. Export if desired using the option at top left of screen.

Students unable to see their subject in the LMS

Students will sometimes find that they don’t have access to a subject in the LMS. There can be several reasons for this. Some of the more common ones are listed below. For all other instances ask the student to contact Stop 1.

Has the subject been made available in the LMS?

If the subject has not yet been made available in the LMS, then no student is able to access the subject. If correctly enrolled, the student will still see the subject listed under ‘My Subjects’ with the words (not currently available to students) written next to the subject name. Most subjects are automatically made available ten (10) days before the start of semester, but the subject coordinator can change the subject availability at any time (Control Panel >> Customisation >> Properties).

Student must have a University email account

To get access to the LMS, the student must have an active University email account. To activate their email account students should go to IT Account Management.

Student enrolment must be confirmed

Before students get access to their subject in the LMS, their fees must be paid and their enrolment in that subject confirmed in StudentOne.

Student enrolled less than 8 hours ago

The feeds from the Student System (StudentOne) can take up to eight (8) hours to flow through to the LMS, so students will need to allow time for processing before they will be able to access their subjects in the LMS.

This guide was last updated 29 Aug 2018.
Please report any errors or omissions in this guide by submitting an LMS support request.

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