Tips for getting started in Semester 2, 2019

Be prepared for the start of semester with this quick reference list

Use our handy Start-of-semester LMS checklist to make sure you have covered off all areas when setting up your subject.

Subject availability

Subject coordinators can make their subject available or unavailable at any time by updating the subject availability setting: Control Panel >> Customisation >> Properties >> Make Subject Available = Yes or No.

Automatic subject availability updates in Semester 2, 2019

All Semester 2, 2019 (2019_SM2) subjects will be made available to students at 10:00am on Friday 19 July, 2019.

Further to this, all Semester 1, 2019 (2019_SM1) subjects will be made unavailable to students at 10:00am on Friday 2 August, 2019.

Subjects in other 2019 teaching periods (e.g. 2019_JUL or 2019_WIN) or MERGE_2019 subjects, will not be automatically made available and will require subject coordinators to make the subject available at the appropriate time.

Student enrolments

To display a list of currently enrolled students or see the history of enrolment changes go to Control Panel >> Users and Groups >> Enrolment List (or Enrolment Changes).

The enrolment list is updated automatically from the student enrolment system (StudentOne) and cannot be manually changed in the LMS. Please allow time for changes to be carried through to the LMS once the student's enrolment is updated in StudentOne.

More information available in the Student Management guide.

Add or remove other staff

Subject Coordinators can add additional staff members to their subject in appropriate teaching and support roles including Coordinator, Tutor, Designer or Marker. View the current list or add staff from Control Panel >> Users and Groups >> Staff Roles.

Student Preview

You can check that your subject is being presented to students as expected using the Student Preview function. This function can also be used to test some tools such as Blackboard assignment submissions, tests, wikis and discussion boards. Student Preview is available to staff even if the subject is not yet available to enrolled students.

Staff can present teaching material on the LMS subject to statutory licenses. Copyright issues arise most commonly when staff make book chapters or journal articles available online, open a subject to non-university persons (i.e. external users or guests) and ask students to contribute to blogs, wikis or discussion forums if there is a possibility that these contributions will be re-purposed.

  • LMS-specific copyright information is available from the Copyright Office.
  • You can also contact Readings Online for assistance with giving your students access to online resources in compliance with copyright.

Update copy-forward subjects

Discussion boards, Blogs and Wikis may be copied forward, but posts or contributions from students must be removed due to student IP ownership laws. These tools should be reviewed to ensure appropriate starter-posts or Wiki pages are setup. See our Subject Copy-Forward page.

If you require assistance removing content or determining if your subject contains old student content, please submit a support request.

  • Refer to the Subject Copy-Forward page for more information about the automatic process.
  • Take a look at the Subject Copy guide for more information about manually copying content from one subject to another.

Check all external links using Student Preview to ensure that they are available to the new cohort and that the content has not changed unexpectedly.

Most file permission settings are carried forward when the subject is copied forward, that is, a file stored in the 2017 instance of a subject folder will have been copied forward to the 2018 subject folder with its permissions intact.

Subject design and setup

If this is a new subject or you are teaching it for the first time, take a look at the options that are available in setting up your subject.

Where to go for LMS help

LMS workshops and events

LMS workshops are held throughout the year and customised sessions for department groups can be arranged by request. The schedule is posted online and enrolments are managed through Themis.

Start of semester drop-in sessions

Do you have an LMS question you would like to talk about with an expert? Before the beginning of each semester, the Learning Environments team provides dedicated drop-in sessions to work through LMS issues and ideas with you. Come along, have a cup of tea and let us help you get your subject ready for teaching. No bookings are required.


More information about LMS tools and functionality can be found in our extensive collection of guides for staff and guide for students.

Faculty LMS Representatives

Consult with your local faculty LMS representative to check the approaches, support services, and resources available in your own faculty or graduate school.

Submit a request for support

Send us a request for support at any time with any question, big or small. We can assist with subject set-up, advise on best practice, and arrange one-on-one consultations to discuss your specific needs.