Content Collection

The content collection is where LMS learning materials are stored.

Because the current version of Blackboard automatically adds linked local computer files to the content collection of that subject, some people may never need to use the Manage Content tab that is described below (option 2).

Programs such as Adobe Dreamweaver may also use the content collection as the repository for website files that are to be displayed on the LMS.

What is in the content collection?

Content areas you have access to may include:

  • My Content – 50Mb of space for you to upload personal files, eg: could be used in the same way as a USB portable drive
  • Subject Content – Files linked from your local computer to your subjects will automatically be copied here. Each subject has its own folder.
  • Community Content – Files linked from your local computer to your communities will automatically be copied here. Each community has its own folder.
  • Institution Content – Shared faculty or department files may be located here. Some software that we have an institution license for is distributed from here e.g. Respondus. Most users only have read access to this area.

How do I get to the content collection?

Option 1

When you are within a subject and click Manage Content in the Control Panel, you get content area options for the current subject, your personal content, all your subjects, all your communities and the institution. This is the quickest option because you can edit the content without having to navigate away from the subject.

Option 2

Click Manage Content located in the blue horizontal LMS menu bar. Your personal My Content area is displayed, but you can navigate to the required content area (any subject, any community or the institution you have access to) by clicking the relevant link on the top left of screen. The following instructions assume you entered via the Manage Content tab, but the process is similar when using Manage Content within the Control Panel.

Content Collection showing user files
Content Collection showing user files

Add files to the content collection

Files are automatically added to the content collection when you link to them within any subject or community. You are also able to upload files directly to the content collection of any subject or community using the process described below.

  1. From within any subject or community, in the Control Panel click Manage Content.
    Manage Content link within the Control Panel
    Manage Content link within the Control Panel
  2. Click the link for the area you want to upload files, then click the desired folder from the list.
    Note: If you want to upload files to the current subject/community, you can click the right pointing arrow next to Manage Content without expanding the list.
  3. From the Upload menu select Upload Files.
  4. On the top right, there are options for Single File or Multiple Files (default). Multiple Files will be used in this example.
    Note: Multiple Files requires that the Java plugin is installed.
  5. You can drag files/folders into the window that has appeared (drop files in the area where the yellow icon appears); OR click Browse to search your local computer for files.
Window that appears when uploading multiple files and folders to the content collection.
Window that appears when uploading multiple files and folders to the content collection.
  1. Scroll down and select Lock File, Enable Versioning, and Enable Tracking if needed.
  2. Click Submit. Note: The Submit button is directly under the box where you dropped your files. If you have scrolled down, you may need to scroll back to see them.

Content collection quotas

Subject and Community folders do not have quotas. You should be able to upload as much material as you require to these folders.

User folders have 50Mb of space available by default and this can not be increased.

Institution folders may be increased as needed via a support request.

Set up web folder

If the default method for uploading files does not suit you, a drag and drop window may be created on your computer to upload files to your subject. You must create a folder for each subject to have files uploaded in this way.

  1. From within any subject or community, in the Control Panel click the right pointing arrow next to Manage Content without expanding the list. This opens up Manage Content for this subject / community.
  2. Click the Set Up Web Folder button from the right-hand side of the content window.
  3. Your current web address will be displayed and highlighted – Copy this URL as you will need it later. It will be in the format: https://lms.unimelb.edu.au:80/bbcswebdav/courses/SUBJECT_ID
  4. Instructions for setting up a web folder for the operating system you are currently using appear at the bottom of the page. Instructions for other operating systems may be accessed via the Show instructions for all Operating Systems button from the right-hand side of the content window.

Modify file permissions

Most people will not need the following instructions. This is because read permission is given to all authorised users when a file/folder is attached by linking from your local computer or to the content collection.

However, if you determine the URL of a file/folder in the content collection and paste that URL into a text area (as opposed to linking to a file; see Build a content page in the Essential Elements workshop guide), then permission is not altered automatically and you will need to do this yourself.

Method for giving Read access to All Subject Users

  1. Click the Manage Content tab.
  2. Click the Subject Content.
  3. Click Courses.
  4. Click the title of a subject to open.
  5. Click the Permissions icon to the right of the file/folder to be changed.
    Note: When you change permissions on a folder, all files within the folder will take on the new permissions. This is a quick way of altering permissions on multiple files.
  6. The current permissions are displayed.
    Note: If a file has been linked by attaching the file, permissions will also exist on it that are not visible here e.g. students will be able to view the file if adaptive release rules allow.
  7. From Select Specific Users by Place select Subject.
  8. Click the Subject that will have access.
  9. Click All Subject Users (or whichever role is required).
  10. Ensure Read is checked.
  11. Click Submit.
  12. Click OK to return to course content list.

This guide was last updated 02 Feb 2017.
Report any errors or omissions in this guide to lms-guides@lists.unimelb.edu.au

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